PRIVACY POLICY
​Effective Date: 1/22/2026​
Becoming Integrative Health & Wellness Coaching is committed to protecting your privacy and safeguarding your personal and health related information. This Privacy Policy explains how we collect, receive, use, store, and protect your information in accordance with applicable privacy laws and HIPAA-aligned best practices.​
1. Information We Collect
We may collect the following types of information when you visit our website, contact us, or engage in coaching services.​
Personal Information
*Name
* Email address
* Phone number
* Mailing address
* Payment information (processed through secure third-party platforms)
Health-Related Information
* Wellness goals
* Lifestyle habits
* Self-reported health information voluntarily shared through intake forms, assessments, or coaching sessions.​
NOTE: As a health & wellness coaching practice, we do not provide medical diagnosis or treatment. However, we treat health-related information with the same level of care and confidentiality required under HIPAA standards.
​Automatically Collected Information
* IP address
* Browser type
* Device information
* Website usage data (via cookies or analytics tools)​
2. How Information Is Received
Information is collected through:
* Website contact forms
* Online intake or assessment forms
* Email communications
* Scheduling platforms
* Coaching sessions (virtual or in-person)
* Secure payment processors
All electronic data submissions are transmitted using secure, encrypted connections when available.​
3. How Information Is Used
Your information is used only for purposes that support your coaching experience, including:
​* Providing coaching services
* Communicating about appointments, programs, or resources
* Creating personalized wellness plans
* Processing payments
* Improving our website and services
* Complying with legal and ethical obligations​
We do not sell, rent, or trade your personal or health-related information
4. HIPAA-Aligned Privacy Practices
While health & wellness coaches are not always classified as "covered entities" under HIPAA, we voluntarily adhere to HIPAA-aligned privacy and security standards per the NBHWC including:
* Limiting access to personal and health information to authorized personnel only
* Using secure, password-protected systems
*Maintaining confidentiality of all client communications
* Applying the "minimum necessary" standard when handling sensitive information​
5. Storage and Protection of Information
We take reasonable and appropriate measures to protect your information from unauthorized access, disclosure, alteration, or destruction, including:
* Secure, encrypted digital storage systems
* Password-protected devices and accounts
*HIPAA-compliant or privacy-focused third party platforms when possible
* Regular review of security practices​
Paper records, if used, are stored in a locked and secure locations.
6. Third-Party Services
We may use trusted third-party services for:
* Scheduling
* Email communication
* Payment processing
* Website analytics
* Website design & maintenance
These providers are required to maintain appropriate privacy and security safeguards. We encorage you to review their individual privacy policies.
7. Your Rights
You have the right to:
*Request access to your personal information
*Request corrections to inaccurate information
*Request deletion of your information (subject to legal or contractual obligations)
*Withdraw consent for communication at any time
Requests may be submitted to ddbecoming@gmail.com
8. Cookies & Analytics
Our website may use cookies or similar technologies to improve user experience and track site performance. You may disable cookies through your browser settings, though some features may not function properly.
9. Data Retention
We retain personal and health-related information only for as long as necessary to provide services and meet legal, ethical, or business requirements. When information is no longer needed, it is securely deleted or destroyed.
10. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. Updates will be posted on this page with a revised effective date.
11. Contact Information
If you have questions or concerns about this Privacy Policy or our privacy practices, please contact:
Becoming Integrative Health & Wellness Coaching
www.becomingreimagined.com
Contact Denee Dole: ddbecoming@gmail.com